Terms and Conditions
Eligibility
Submission of Photos
Photo Jury
Artist Services
Display Booths
Advertising
New York State Sales Tax
Exhibit Booth Fee - NO Jury Fee
Cancellation Policy
Security and Liability
Artist Booth Operations
Eligibility
All work exhibited must be the original artwork produced by the registered applicant. Work that has been produced with commercial kits, molds, patterns, plans or prefabricated forms is not permitted. The limited use of commercial components will be permitted only if incidental to an applicants’ creation. Mass produced items and imported objects are not eligible nor allowed. Exhibitors whose work does not correspond with the quality represented in the slides may be asked to remove items or an entire exhibit without refund. Printed reproductions cannot comprise more than 50% of the total merchandise in the booth. The intention of these shows is to emphasize original work.
Submission of Photos
Preferred method of submission is digital form. Please submit photos in jpeg format on CD-ROM clearly labeled with artists name. Digital photos may also be emailed to Sandy@breaktheicemedia.com. Print photos are also acceptable and must be clearly marked with artists name. Three (3) photos of your work and one (1) photo of your booth must be submitted in each category entered. Photos must accurately depict the work to be displayed for sale and be consistent with the category selected. Review the categories carefully and select the one that most closely fits your work. If your work is primarily in one medium in look and technique, even though another medium is used, your work will receive its best attention by the jury in the primary medium category.
Photos will be retained for affirmation and will be returned on Sunday during the show.
Photo Jury
All artists must submit a total of four (4) photos for jurying. The photos are the basis used by the Jury for selecting exhibitors for the available spaces. The Jury consists of persons knowledgeable in the field of fine arts and crafts. Jurying is anonymous. All decisions of the Jury are final. Each juror will be instructed to assign points to each photo The points are totaled and those photo presentations which are in the upper percentage of their category will be accepted for exhibition. Jurying is based solely on the quality of the work projected. Photos should depict individual pieces or groupings not to exceed six (6) pieces. Poor quality photos or slides will diminish your chance of acceptance.
Artist Services
Our goal is to make exhibiting in an outdoor setting as enjoyable an experience as possible. To facilitate this objective, we take pride in providing artists with services including special hotel rates, preferential parking, exhibitor identification and a complimentary continental breakfast Sunday morning.
Display Booths
Each exhibitor must provide a display booth and racks or tables for his or her work to be properly displayed outside on grass or pavement (depending on space assignment). Please be prepared for inclement weather conditions with rain covers and appropriate tie-down or weights. Each booth is limited to 100 square feet (10x10) of display space. All tables must be draped to the ground. Boxes and packing crates must not be visible. Poor appearance of an exhibit may be grounds for rejection. Generators are not allowed.
Advertising
We recognize the value of advertising. The Canandaigua Art & Music Festival has coupled media sponsorship with an extensive ad campiagn to obtain maximum exposure for the show.
New York State Sales Tax
All exhibitors who do shows in New York State are required to collect New York State sales tax. A “Certificate of Authority” may be obtained by calling 1-800-CALL-TAX or download the New Vendor form (DTF-17) from the website: www.tax.state.ny.us. Local tax rate is 7.5%. Proof is required at show registration. Please allow 4 weeks for processing.
Exhibit Booth Fee - NO JURY FEE!
Registration fee: $190
Payment must be submitted with application. A limited number of corner booth spaces are available for an additional $25. Power is available on a limited basis for a $25 fee. Checks returned for insufficient funds will be charged a $25.00 fee.
Cancellation Policy
An application is a commitment to show. If your cancellation (in writing) is received before June 1, 2012, your registration fee will be returned to you minus a $25.00 cancellation fee. No refunds will be made after June 1, 2012.
Security and Liability
Canandaigua Art and Music Festival shall not be liable for loss of personal property, personal injury or other damages involving an exhibitor or exhibitor’s agents and employees. Exhibitor shall defend and indemnify promotor from any and all claims, liabilities, expenses, damages and penalties caused or incurred by wrongful acts of exhibitors, or exhibitor’s agents and employees. Exhibitor shall secure and maintain adequate liability and property insurance.
Artist Booth Operations
Artists are required to have personnel present to operate their booths continuously during the official operating hours of the show. No vendor may open later or close earlier without prior approval of Festival Manager. In case of inclement weather or other problems, Festival Manager will determine if official operating hours should be shortened. Artists who leave the show prior to closing hurt the success of neighboring artists. Artists who leave early will not be invited to return to future shows.